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eSubmission is the online portal for industry to submit a variety of operational data directly to the Commission in order to meet regulatory and conditional data submission requirements.

Through eSubmission, permit holders can submit:

  • Well drilling submissions. i.e. Drilling status updates and Summary Reports of Drilling Operations.
  • Well data submissions. i.e. Directional Surveys and Completion/Workover Reports.
  • Notices. i.e. Notice of Operations.
  • Well suspension submissions.
  • Well integrity submissions. i.e. Surface Casing Vent Flows.
  • Waste disposal submissions. i.e. Disposals and Sumps.
  • Geophysical Program submissions. i.e. Weekly Reports and Geophysical Final Plans.
  • Permit Administration submissions. i.e. Post Construction and Preliminary Statutory Right of Way Survey Plans.
  • Short Term Water Use withdrawal volumes.

For a complete list of submission types accepted through eSubmission please refer to the eSubmission User Guide.

Resources

Online

Getting Started

Users need to have an account to access eSubmission. To gain access to each of the sections, users must obtain the appropriate security roles for each permit holder they plan to make submissions on behalf of.

Documentation

Documentation

The eSubmission User Guide provides you with comprehensive guidance on everything from basic navigation and system layout, to step-by-step instructions for making submissions and resolutions to common issues.

Landmanagement

Submitting Spatial Data

Spatial data is required for inclusion in a variety of submissions made through eSubmission. Operators must submit spatial data in alignment with the eSubmission Spatial Data Submission Standards according to submission type. Spatial Data Templates that align with these standards are also available.

Checklist

Training and Quick Reference Guides

Here are some Quick Reference Guides to help users get started in the system:

eSubmission Frequently Asked Questions

What is eSubmission?

eSubmission is the online portal for permit holders to submit a variety of operational data directly to the Commission in order to meet regulatory and conditional data submission requirements. Most data, reports and notices for Wells, Geophysical Programs, Waste Disposal, Permits and Water Use can all be submitted directly to the Commission via eSubmission. For further guidance regarding support operational submissions, please refer to the eSubmission Portal User Guide.

eSubmission is divided into applications. Access to each application is restricted to users with a OGC user account and the appropriate security role. Please refer to the eSubmission Portal User Guide for guidance on accessing each application and the required security roles. For detailed instructions regarding account creation and the assignment of security roles please refer to the Company Administration document.


Will I be able to track my submissions in the eSubmission portal?

Yes, there is a submission log application within eSubmission that will allow you to track all submissions made to the Commission. A log is in each application and then a detailed submission log that allows you to both track, and download, your submissions is also available. For well data submissions, the DCP Admin role is required to access to the detailed submission log. More details on permissions can be found here.


Where do I submit questions that I might have about eSubmission? What if I have questions specifically about well data submissions?

General questions can be submitted to servicedesk@bcogc.ca. Questions specific to well data submissions can be submitted to welldatamail@bcogc.ca.

I have submitted an electronic report. Do I need to send in a paper (hard) copy too?

No, submissions received in electronic format do not require a duplicate paper (hard) copy submission. For more information on electronic data types, please refer to the eSubmission Portal User Guide.


How should I submit LAS logs?

LAS logs should be submitted using the LAS 3.0 file structure standard. The LAS 3.0 structure standard document can be found here. For additional information, please reference the Well Data Submission Requirements Manual.


Where can I find a list of the file types and naming conventions?

All file types and naming conventions are listed in Well Data Submission Requirements Manual.


How do I access the data found in the newly released eLibrary?

Please make your request using the Well Data Request Form and you will be given a unique username and password to access the eLibrary.

Will I be supplied with a template for submitting Water Use withdrawal volumes by the Commission?

Users are required to generate and download templates in .xml format directly from eSubmission. One or many Water Use Numbers can be included in a template. Once a user has generated a template, they can enter the volumes for the month(s) they are reporting for directly in the template, save the file according to the required file naming convention, and upload to eSubmission.


Do I have to download a new template each time I want to make a submission?

No. Users can download a template following permit approval, make edits to, and submit the same file at the end of each quarterly submission period. However, users must ensure the file name is updated each time a submission is made so it adheres to the required file naming convention. Duplicate file names are not acceptable. If a user chooses to generate a template for each submission they make, the template will contain any volumes previously submitted to the Commission. Previously submitted volumes will not be overwritten.


How do I open an .xml file?

To work with an .xml files users will need to have an .xml editing program installed on their machine. The Commission recommends the free-of-charge Notepad++ program.


I downloaded an .xml editor but my .xml file doesn’t open in the editor.

Once an .xml editing program has been installed, users need to set it as the default program for editing .xml files. In File Explorer, navigate to an .xml file, right-click and choose to open with a default program, and select the installed .xml editing program of your choice.

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