Frequently Asked Questions - eSubmission

The Well Data Submission Requirements Manual outlines to industry the required format for well data submissions to the Commission. The file formats and naming conventions outlined in the Well Data Submission Requirements Manual are utlilized when submitting well data via the eSubmission portal. The data types that are not currently processed via the eSubmission portal will retain the file formats and file naming conventions when they are integrated into the portal.

A: If you have access to an electronic version of the file or scanned image, please send your query to Records and Information Services at welldatamail@bcogc.ca. You can also call the Well Data Help Line at (250) 419-4488.

The Commission email can handle file sizes up to 100MB, but you’re encouraged to advise us when sending files in excess of 25MB.  Within the eSubmission portal, users can upload files up to 250MB in size.  If your files sizes exceed these limits or you have additional concerns, contact the Well Data Help Line at (250) 419-4488 and inform them of the issue.  The most likely resolution will be to copy the files to a CD/DVD and courier them to Well Data Management at the following address. All files contained with the CD/DVD must follow the prescribed file naming conventions, as outlined in the Well Data Submission Requirements Manual. You may include the data for several wells on a single CD/DVD.  Mailing address: Well Data Management, BC Oil and Gas Commission, 300 – 398 Harbour Rd, Victoria, B.C., V9A 0B7.

The date format portion of the file naming convention is always 7 characters.  The first 4 characters are always digits and represent the year.  For 2016, the YYYY is “2016”.  The second portion of the data format is for the month and is always three alphabetic characters.  For January, the MMM is JAN. The remaining months are FEB/MAR/APR/MAY/JUN/JUL/SEP/OCT/NOV/DEC.  The third and final portion of the data format is always two numeric characters.  For the first of the month, it is 01 and for the 22nd of the month it is 22.  Example: For September 3, 2016, it would be 2016SEP03.  The only exception to this is for injection and disposal, which are monthly statements whereby the file naming convention coincides with that month’s statement, where the file naming format is YYYYMM.  YYYY is a 4 digit year code and MM is the two digit month code, so for a May 2016 monthly injection and disposal statement, the date format is 201605.

No, submissions received in electronic format do not require a duplicate paper (hard) copy submission. For more information on electronic data types, please refer to the eSubmission Portal User Guide.

Each analyses should be a copy of the report in PDF and the associated PAS file.  PAS file business rules for GAN (Gas and Liquid Hydrocarbon), OAN (Oil) and WAN (Water) are outlined in the OGC PAS File Business Rule document. These files to the be uploaded using the eSubmission portal. Once an electronic copy has been submitted, a paper (hard copy) is not required. For additional information, please reference the Well Data Submission Requirements Manual.

LAS logs should be submitted using the LAS 3.0 file structure standard.  The LAS 3.0 structure standard document can be found here.  For additional information, please reference the Well Data Submission Requirements Manual.

Please make your request using the Well Data Request Form and you will be given a unique username and password to access the eLibrary. 

Users are required to generate and download templates in .xml format directly from eSubmission. One or many Water Use Numbers can be included in a template. Once a user has generated a template, they can enter the volumes for the month(s) they are reporting for directly in the template, save the file according to the required file naming convention, and upload to eSubmission.

Prior to July 2016, the Commission provided permit holders templates in .csv format. Historical .csv templates saved in .xml format are not accepted by eSubmission since they do not adhere to the structure the eSubmission is expecting. Additionally, historical .csv files are not accepted by eSubmission.

No. Users can download a template following permit approval, make edits to, and submit the same file at the end of each quarterly submission period. However, users must ensure the file name is updated each time a submission is made so it adheres to the required file naming convention. Duplicate file names are not acceptable. If a user chooses to generate a template for each submission they make, the template will contain any volumes previously submitted to the Commission. Previously submitted volumes will not be overwritten.

To work with an .xml files users will need to have an .xml editing program installed on their machine. The Commission recommends the free-of-charge Notepad++ program.

Once an .xml editing program has been installed, users need to set it as the default program for editing .xml files. In File Explorer, navigate to an .xml file, right-click and choose to open with a default program, and select the installed .xml editing program of your choice.

eSubmission is the online portal for permit holders to submit a variety of operational data directly to the Commission in order to meet regulatory and conditional data submission requirements. Most data, reports and notices for Wells, Geophysical Programs, Waste Disposal, Permits and Water Use can all be submitted directly to the Commission via eSubmission. For further guidance regarding support operational submissions, please refer to the eSubmission Portal User Guide.  

eSubmission is divided into applications. Access to each application is restricted to users with a OGC user account and the appropriate security role. Please refer to the eSubmission Portal User Guide for guidance on accessing each application and the required security roles. For detailed instructions regarding account creation and the assignment of security roles please refer to the Company Administration document.

Yes, there is a submission log application within eSubmission that will allow you to track all submissions made to the Commission. A log is in each application and then a detailed submission log that allows you to both track, and download, your submissions is also available. For well data submissions, the DCP Admin role is required to access to the detailed submission log.  More details on permissions can be found here.

By default browsers windows will share the same session and eventually you will start seeing expired pages in one or both browser windows. 

Solution:

If you are using Internet Explorer (IE) you will avoid the problem as follows:

  1. Open IE and run Esub. (You will be asked to logon.)
  2. Open the second IE browser window. On the “File” pull down menu select “New session”. Now run Esub. (You will be asked to logon.)

If you are using Firefox visit the following and load the Multifox Add-on. https://addons.mozilla.org/en-us/firefox/addon/multifox/

  1. Open Firefox and run Esub. (You will be asked to logon.)
  2. Open the second Firefox browser. Press the multifox icon on the browser toolbar and select “Private Profile”.  Now run Esub. (You will be asked to logon.)

If you are using Chrome you can load an Extension called Multilogin. https://chrome.google.com/webstore/search/Multilogin?hl=en-US

  1. Open Chrome and run Esub. (You will be asked to logon.)
  2. Open the second Chrome browser. Press the “New Identity” icon on the browser toolbar. Now run Esub. (You will be asked to logon.)

Another solution is to mix browsers. Different browsers technologies will not share sessions.

  1. Open Firefox and run Esub. (You will be asked to logon.)
  2. Open Chrome and run Esub. (You will be asked to logon.)

The online eSubmission system supports commonly used web browsers.

  • Internet Explorer 9 or higher
  • Firefox (v.25) or higher
  • Chrome (v.32) or higher